How Can I Choose the Information Sent in My Purchase Order Emails to Suppliers?
Purchase Order Email settings allows you to choose whether to include the PO number, PO price or PO date in the email sent to your supplier. * Go to the settings cog on the top-right of the page and select ‘ Company Settings ’ from the list. * From the menu on the left-hand side of the page, select ‘ Purchase Or…
Customising Purchase Order Data Fields
Introduction : You can customise the data fields in your purchase orders to include header notes, footer notes, billing address, shipping address, and phone information. This article will guide you through the settings available to personalize these data fields according to your specific requirements. Company Set…
Purchase Order Document Icons & What They Do
You will see the below icons on the blue navigation bar of your Purchase Orders. Hovering over each icon in the app will show a summary of what they do. We have also outlined their functions below. - Save your purchase order - Edit your purchase order - Send your purchase order for approval, based on your pu…
Send a Purchase Order for Approval
* Open your Purchase Order and click the "Send for Approval" icon at the top of the page. * If you have set up default approvers and users to be notified for every purchase order, these will automatically appear. All you need to do is click "Save". * If you don't have default approvers set up, click "Add Approve…
Approve & Forward a Purchase Order
* On your dashboard, find the " Approval " folder. * In the "Approval" folder, select the " Purchase Order " tab. * Pick the folder you want to open and give it a click. * Once you've found the purchase order you want to approve or forward, click the document icon to the right of the document to open it. * Ta…
How to Create a Purchase Order/Requisition
* From your dashboard, open the " Purchase Orders " folder. * Click the plus icon on the top-right of the page. * Fill out all the fields as shown in the screenshot provided. If you have any questions about the fields, check “Purchase Order Creation Settings in Company Settings > Purchase Order Creation > Ge…
Purchase Order Creation Settings - General
Introduction: The Purchase Order Creation settings allow you to customize various aspects of your purchase order process. This guide provides a summary of the settings available on the General settings page and their respective functions. Step-by-Step Guide to Configure Purchase Order Creation Settings: * Click o…
How to search for purchase orders
If you are unable to find your purchase orders using Search & Reporting, it's important to understand the difference in functionality between searching for invoices and credit notes linked to a PO number versus searching for actual purchase orders. Follow the steps below to effectively locate your purchase orders: U…
Creating Custom Data Fields for Purchase Orders
Introduction: The Purchase Order Creation settings in SmartOffice allow you to create custom data fields for your purchase orders. These fields can be included on the PDF version of the purchase order sent to your suppliers. You can also specify whether these fields are required or optional. This guide will walk you…
How-to Create a Goods Received Note
After you have sent your Purchase Order using PO Pro to the supplier, and you have received the goods you have ordered, you can create a Goods Received Note by following the below steps * On your Dashboard, open the ‘Purchase Orders’ folder * Open the folder for the supplier you wish to create a Goods Rece…
