How to Add a Tax Code in SmartOffice

Overview

In SmartOffice, tax codes define the VAT or other tax rates applied to transactions and documents. This guide walks you through adding a new tax code and highlights important configuration considerations.

Steps to Add a New Tax Code

1. Go to Tax Codes Section

• From the main menu, click on Company Settings
• In the left-hand navigation panel, select Tax Codes
  

2. Add a New Tax Code

• Click the Add New Tax Code button located in the bottom-right of the Tax Codes page

3. Enter Tax Code Details

• Fill in the following fields:
  • Code: A short, unique identifier (e.g., “Reduced”, “Export”) ***NB - This MUST be exactly the same as the related code in your accounts package***
  • Description: A clear explanation of what the tax code represents
  • Rate: The tax percentage (e.g., “13.5” or “0” for zero-rated)
• confirm that the Active checkbox is ticked to make the tax code available for use

4. Save the Tax Code

• Click the save or confirm action (depending on your interface) to complete setup

Important Note About Supplier Settings

Be cautious when assigning tax codes in Supplier Rules:

Using more than two tax codes per supplier requires a Vat rate table to be captured on the Template
To avoid errors, assign only the standard and (if needed) zero-rated tax codes to each supplier and ensure that only one code per vat rate is selected - IE no not select 2 standard rate codes.