Configuring Documents for Product Use

Overview:

The Products functionality enables you to link line items in your documents to specific Nominal Ledger codes. To take advantage of this feature, follow the setup instructions outlined below.

How to Prepare Your Documents:

1. Understand Product Function Compatibility:

The Products feature is mainly intended for use with Nominal Ledger suppliers. However, it can also be applied to Purchase Order suppliers for assigning a Nominal Ledger code to the Carriage line, depending on your accounting system’s capabilities.

2. Set Up Your Document Templates Correctly:

To enable the Products function, it's essential that your document templates for each supplier are properly configured to read the products on your document.

Table Configuration Requirements:

Make sure your template includes the following fields under the 'Table' section:

• Description: This field must be marked for capture.
• Quantity, Unit Price, and Value: At least two out of these three fields must be highlighted. Choose the combination that fits your data best.

Tip: If your document layout includes only one monetary field, such as Unit Price or Value, you can mark both fields with the same data. The system will then calculate the missing value (usually Quantity) automatically by assuming a default of '1'.

Troubleshooting: If Product Setup Options Aren’t Appearing

If you’ve configured your templates as described but still can’t assign a Nominal Ledger to line items, check the following:

• Products Feature Activation: Go to Company Settings > Package & Addons and confirm that the 'Products' module is active. If not, submit a support request to enable it.
• Correct Supplier Type: Ensure the supplier linked to your document template is set as a Nominal Ledger supplier (Unless you wish to capture a carriage line which is causing a PO variance).
• Template Setup Review: Double-check that your template includes all the required table selections listed above.