SmartOffice provides a flexible approval system that allows you to manage invoice and purchase order approvals. One of the settings requires documents to be approved by all approvers. This article will provide you with more detailed explanation of that option, as well as other approval options. 

Accessing Approval Settings

1. Click on the cog icon located in the top-right corner of your SmartOffice interface.
2. Navigate to Company Settings.
3. Select the Approval section to manage the various approval options.

Key Approval Options

1. Require All Approvers for Documents

• Toggle the option: “Require all approvals (Documents)” to ensure that every approver in your workflow must approve the invoice before it is finalized.
• Recommendation: This is a useful option even if User Limits are enabled. With this setting, every document will require approval from all designated approvers, regardless of individual approval thresholds.
  
  

2. Customizing User Limits

• User Limits allow you to set approval thresholds for individual users. If a document value exceeds a user’s limit, it can be automatically forwarded to another approver with a higher limit.
• How to enable: Turn on the User Limit Settings toggle in the same menu.

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  Supplier-Specific Approval Rules

  For more granular control, you can set up approval rules specific to individual suppliers:

• Go to the Suppliers section within your settings.
• Assign specific approvers for each supplier. 
• If 'Require all Approvers (Documents)' is enabled, all approvers will have to approve the Document before it moves on, if it is disabled, whoever approves the document will move it on for all nominated approvers.